The ideal board room layout is one that suits the size of your group, the topics for the meeting, and the desired level of interaction. Each layout of a meeting has advantages and disadvantages. There are numerous other factors that affect the success of a conference or workshop.

The classic boardroom layout is comprised of a large table in the middle of the room and seats around it. Commonly used for agenda-driven meetings and video conferences that require discussion, this style can accommodate up to 25 persons. It is best for groups with one designated person to lead the group and ensure that the meeting is on track.

Similar to a conference table with tables spaced closer together, the classroom layout offers better line of sight for participants and is able to accommodate more than 20 people. This style is better for workshops that have smaller groups or group discussions because the layout of a boardroom can be too crowded for certain.

Another option that is popular for workshops or presentations that require more people, the theater layout features rows of seats that face towards the front of the room. This arrangement places the audience in the spotlight and allows speakers to focus their attention on a specific group of delegates or sections. Although it might not be as interactive as some other meeting formats but it will help keep the audience entertained and focused throughout sessions lasting more than an hour.

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